MINUTES

WALKERSVILLE BURGESS & COMMISSIONERS TOWN MEETING

November 13, 2013

The Town meeting of the Walkersville Burgess & Commissioners was called to order on Wednesday, November 13, 2013, at 7:30 p.m. Those in attendance included Burgess Ralph Whitmore, Commissioners Gary Baker, Donald Schildt, Chad Weddle, Russell Winch, and Debbie Zimmerman, Town Manager Gloria Long Rollins, Planning and Zoning Administrator Susan Hauver, Public Works Director Robert DePaola, 11 citizens, and Kelsi Loos of the Frederick News-Post.

The meeting was called to order with the Pledge of Allegiance and a prayer by Commissioner Chad Weddle, thanking God, in this month of Thanksgiving, for all of our blessings, and for the Veterans whose service requires them to be away from their families.

1. MINUTES

Commissioner Russell Winch made a motion, seconded by Commissioner Chad Weddle, to approve the Town meeting minutes of October 23, 2013. The motion passed by a vote of 3-0-2, with Commissioners Gary Baker and Debbie Zimmerman abstaining.

2. AUDIT REPORT – SMITH, ELLIOTT, KEARNS & COMPANY

Mr. Wayne Becker, of the audit firm of Smith, Elliott, Kearns & Company, reviewed the presentation of the Town’s financial statements with the Burgess & Commissioners. He noted the auditor’s opinion that states "the financial statements referred to present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, and each major fund of the Burgess and Commissioners of Walkersville, MD as of June 30, 2013, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America." He reviewed two new standards required and adopted by the Town to account for deferred inflows, deferred outflows, net position and items previously recorded as assets and liabilities required by the provisions of the GASB Statement 63, Financial Reporting of Deferred Outflows of Resources, Deferred Inflows of Resources and Net Position and GASB Statement 65, Items Previously Recognized as Assets and Liabilities, as of July 1, 2012. He reviewed the statements and report from cover to cover and confirmed that the Town of Walkersville is in excellent financial shape.

3. WHS WATER ALLOCATION REQUEST – MR. MIKE MUMMERT

Mr. Mike Mummert requested that the current permission for Walkersville High School to water their athletic fields as needed with no limit on water usage, to continue. Mr. Bob DePaola reported that the trial period has worked fine and the Town was able to provide the amounts of water needed with no strain on the system.

Commissioner Chad Weddle made a motion, seconded by Commissioner Russell Winch, to continue the policy of unlimited water usage for Walkersville High School athletic fields, pending any water emergency when the Town would need to revisit the policy. The motion passed by a vote of 5-0.

4. UPDATE FOR WATER BILLING SYSTEM

Commissioners reviewed memo and request from staff Richard Zimmerman and Martha Bush, regarding the need to purchase meter reading devices and software for radio reading of meters. The changes in the technology of the water meter industry require the Town to upgrade its equipment and meter reading processes. An initial cost to implement the software compatible with the new meters is $14,500.

Commissioner Donald Schildt made a motion, seconded by Commissioner Russell Winch, to proceed with the implementation of the software and equipment upgrade. The motion passed by a vote of 5-0.

 

 

5. AWARD CONTRACT FOR STREET REPAIRS

Commissioners reviewed the bids and staff recommendation for street repairs at Inspiration Court, Monocacy Court, and the driveway at the Heritage Animal Hospital on Crum Road. These are Town responsibilities due to water line repairs that damaged current road surfaces.

Commissioner Chad Weddle made a motion, seconded by Commissioner Debbie Zimmerman, to award the paving work to Frederick County Paving at a cost of $5,775. The motion passed by a vote of 5-0.

6. ATTORNEY LETTER RE: FENCE CODE VIOLATIONS

Commissioners reviewed the Town Attorney letter to a resident who erected a fence in violation of the issued permit.

Commissioner Chad Weddle made a motion, seconded by Commissioner Russell Winch, to proceed with citing the violation and requiring remedy of the fence. The motion passed by a vote of 4-0-1, with Commissioner Donald Schildt abstaining.

7. UPDATE OF PRESCRIPTION RECEPTACLES

Ms. Rollins reported on the responses from the 3 pharmacies in Town as to whether they would be willing to have the Town install a drug receptacle on their premises. Safeway responded no, CVS has not yet responded, Walkersville Pharmacy has asked specific questions on the size and requirements of the installation, but has not let us know one way or the other yet.

8. LETTER OF CREDIT – SUN MEADOW PHASE 6 FORESTATION

K. Hovnanian has requested that the letter of credit the Town is holding for forestation requirements in Phase 6 be released. The Town is holding $29,550 on the letter of credit. County inspectors have indicated that they are satisfied with the planting and the Forest Resource Ordinance requirements have been met.

Commissioner Debbie Zimmerman made a motion, seconded by Commissioner Russell Winch, to release the letter of credit in the amount of $29,550. The motion passed by a vote of 3-2, with Commissioners Chad Weddle and Donald Schildt in opposition.

9. WEBSITE UPDATE

Commissioner Gary Baker updated commissioners on the four presentations made to the Economic Development Commission. They are still reviewing and will make a recommendation to the Burgess and Commissioners at their December meeting. Commissioner Russell Winch reviewed the activity on the Facebook page and the current usage, noting the photos and activities he has posted, and the page has reached 600 likes.

 

10. ACCOUNTS PAYABLE AND AUGUST 2013 FINANCIAL STATEMENTS

Commissioner Chad Weddle made a motion, seconded by Commissioner Russell Winch, to pay the attached bills and accept the August financial statements. The motion passed with a vote of 5-0.

11. COMMISSIONERS’ CONCERNS

Commissioner Donald Schildt thanked all who attended the Veterans’ Day ceremony.

Commissioner Schildt noted that two members of the Planning and Zoning Commission have terms that are expiring. November 29th is the deadline for applicants to apply to fill the positions.

Commissioner Chad Weddle thanked Commissioner Schildt for his work on Veterans’ Day.

Commissioner Debbie Zimmerman reminded everyone of the Town’s annual Christmas Tree lighting on December 4th at 7:30 p.m.

Ms. Rollins asked commissioners to decide on an alternate recycling dumpster day as the second one in December falls on Christmas day. They decided to arrange it for Monday after Christmas, December 30.

Ms. Hauver let commissioners know that the Planning Commission will be rescheduling their December meeting to either the 10th or the 17th.

 

12. CITIZENS’ QUESTIONS AND CONCERNS

Anne Barrows, of 8995 Water Street Road, discussed her water line problems with the commissioners, noting her water bill is $528 because they had a leak that extended to another neighbor’s property. Her water line runs over several other properties. She also noted it was $900 to fix the leak. She asked commissioners what could be done. Commissioner Debbie Zimmerman made a motion, seconded by Commissioner Chad Weddle, to have Public Works Director Bob DePaola investigate the problem and propose a solution. The motion passed by a vote of 5-0.

Commissioner Chad Weddle made a motion, seconded by Commissioner Russell Winch, to offer Ms. Barrows to have her bill recalculated at the Industrial water rate and to give her 30 days to accept the offer. The motion passed by a vote of 5-0.

Commissioner Chad Weddle reminded everyone that the Town holds one meeting in the months of November, December, and July.

Mr. John Poole informed the gathering that Commissioner Debbie Zimmerman is celebrating her birthday today!

 

The meeting adjourned at 8:30 p.m.

 

Respectfully submitted,

 

 

 

Gloria Long Rollins

Town Manager